September 12, 2011
The meeting was called to order at 7:06 p.m.
A Roll Call was taken. There were 11 present. :
A motion to accept the Consent Agenda was made and seconded. The vote was unanimous.
The Operating Instructions for IRS Tax Filings were submitted for consideration. This was to assure accountability and transparency in our financial record-keeping. A motion was made to accept these as submitted seconded. All agreed. This procedure will be included in MHOAA’s policies and procedures manual.
Convention Report: The following update was made: If two come from a state and are willing to share a room at the Convention then MHOAA will cover the cost of 1 night’s accommodation.
It was announced that the transition to our new webmaster is almost complete.
A motion to approve the MHOAA Logo submitted with the following changes was made:
The letter M is to be in Red, the letter O to be in White and the letter A to be in Blue. This was seconded and the vote was unanimous.
The Conditions of CFED’s Amended Contract were presented – they are:
1. Board development and board succession planning: It stated the need for 2 or 3 people to volunteer to be on a committee to work on this.
2. Membership recruitment: we need to try to recruit at least 2 more member states by the end of the year.
3. It was stressed the need to help in contacting non-member states to become State Members. It was requested that those who have yet to respond to a previous request do so soon. (Some immediately requested to be supplied them with contact information for them to follow up). Everyone is to keep the Executive Director informed of their success.
4. Training materials and how to guides to be developed and posted on the website. It was also announced that an application for reinstating our classification as a 501c3 has been submitted
A motion to adjourn was made and seconded the motion. All approved. Time: 8:25 p.m.
The next scheduled meeting will be October 10th, at 7:00 p.m. EST. The committee reports to be included with the Consent Agenda are due October 3rd.